Grizzly Peak Cyclists

Preface

Ride leaders have two choices for submitting their completed sign-in sheets to the Ride Leader Credits officer; mail the paper sheets or scan the sheets to create a PDF file and send that by email. In either case, in order to receive proper credit, it is important that the ride details (title, date, leaders, etc) at the top of the page are legible. Don't carry the sign-in sheet unprotected in your sweaty jersey pocket, where the ink will run and the paper will dissolve.

Electronic Submittal

  • The only file format that will be accepted is PDF. Do not send JPEG files or other image formats. They will be rejected.
  • Create your PDF file by scanning the paper sign-in sheet after the ride. This can be done using a desktop document scanner (hardware) or a scanning app that uses the camera on a mobile device.
  • Whichever method you use, learn to do it properly. Practice a few times before your first submittal. Your first attempts will probably be lousy.
  • The PDF file must be in landscape mode, sized to match the paper. There shouldn't be extra space outside the margins of the paper sheet. Don't submit a sheet that is portrait oriented.
  • If you have multiple pages for one ride, they should be combined into a single PDF file. Your scanning software can do this for you.
  • If you have multiple rides, submit each one as a separate email.
  • It is best (but not mandatory) to start with a pre-printed sheet rather than a blank sheet that you fill in by hand. You have the option of creating a pre-filled sign-in sheet when you list a new ride using the Ride Listing Tool. Enabling pre-registration for your ride also creates a pre-filled sheet.
  • We have a special email address for submittal of sign-in sheets (ride.sheets), also shown at the bottom of the sheet. Do not send to the Ride Leader Credits officer (personal or grizz.org address).

Tips for Scanning with Mobile Devices

It takes some practice to get good results. Don't accept the first scan if it isn't good. Try again.

  • Take the sheet home with you and then scan it. Don't try to scan it in the trunk of your car or while it is spread out on your bike saddle.
  • Flatten the paper as much as you can.
  • Lay it on a table or other flat surface that you can easily stand over so you can get the camera directly above the paper.
  • Natural lighting works best, so do it near a window during the day. Don't put your camera in between the light source and the sheet.
  • The background behind the paper should be dark and uniformly colored. The scanning app needs contrast to be able to determine the edges of the paper.
  • Orient your device as if you are taking a landscape photo. You will probably have to rotate the resulting image to get it oriented properly. Your scanning software will have a tool for that.

Postal Mail

  • The mailing address for our Ride Leader Credits officer is at the bottom of the sign-in sheet.