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Every year, the Grizzly Peak Cyclists makes donations out of proceeds raised by our Century to non-profit organizations which promote or help bicycling in some way — be it advocacy, safety, education, awareness, youth biking, or the bicycling environment. This is consistent with our objectives as stated in Article III of our Bylaws “to provide cyclists with a variety of challenging bicycle-riding experiences and to promote safe bicycle riding and touring.” For each recipient organization, a GPC member is designated as GPC Liaison. Here is a list of our current GPC Liaisons. Feel free to contact our Donations Chair at DonationsChair at grizz dot org if you have any questions.

Procedure

The process usually occurs in the late summer and fall. It consists of these steps:

  1. The Board of Directors decides the amount of funds needed to be held in reserve and the amount available for donation.
  2. A proposal for the year's donation allocations, in the amount set by the Board in step 1, is prepared by the Donation Committee. That committee consists simply of all GPC members who attend the donation meeting. The donation meeting is announced in advance in the club newsletter, the Wheel Truth. Attendance is limited to GPC members.
  3. Detailed presentations on behalf of current or potential donation recipients are not made at the Donation Committee meeting. Instead, any such presentations should be made as a program presentation at a regular monthly club meeting.
  4. The proposed donation allocation is published in the Wheel Truth as required by the bylaws Article V Section 4(b)(vii).
  5. At a regular club meeting after the publication of the Wheel Truth, the donation proposal from the committee is voted up or down as a package. No fine tuning is done, unless members at the club meeting explicitly agree to do so by majority vote. If the proposal is rejected, then it's back to step 2: a new Donation Committee meeting is held to prepare a new proposal.

Guidelines

All donations must meet these guidelines:

  1. Must be directly related to cycling.
  2. Must be active in Alameda and/or Contra Costa Counties, or be a regional, statewide, or national organization whose activities affect Alameda and/or Contra Costa counties.
  3. Must work to provide broad and inclusive community access to the economic, environmental, and health benefits of cycling.
  4. Donations must be granted to organizations, not to individuals.
  5. No donations to, or on behalf of, individuals doing rides, regardless of the cause being ridden for.

Voting

GPC does not normally allow absentee or proxy voting. For the votes taken at the general meetings as part of steps 4 and 5 above, proxy voting is expressly prohibited by the bylaws, Article V Section 7.

However, due to the difficulty of scheduling the annual Donation Committee meeting (step 2 above) on a day which permits all to attend, the Committee allows absentee voting by standing Donation Liaisons (only) at the meeting, provided that they make their date restrictions known in advance of scheduling the meeting.

Timeline

The 2022 Donation Committee meeting was held remotely on November 6, 2022 at 7 pm. All interested GPC members were invited to join the Donation Committee and attend the meeting. To join the Donation Committee, please sign up here to receive the link for future meetings and all relevant information regarding the groups requesting funding. The full donation proposal will be voted up or down at the December club meeting.

Review the current 2022 Requests for Funding.

Requests from potential new recipients are best made in Fall or Winter so that there is adequate time to schedule a meeting presentation (see above); however, there is no harm in trying during Spring. Such presentations are not required, but can be quite helpful. The deadline for donation requests is typically August 1.

Year 2020 Donations

Bike East Bay $590
Cycles of Change 830
Street Level Cycles 880
TOTAL $2,300

Year 2019 Donations

Albany Strollers & Rollers $1,500
Bay Area Outreach & Rec Program 1,900
Bike East Bay 3,500
Bike Walk Alameda 600
Butters Canyon Conservancy 300
California Ass'n of Bicycling Org's 700
California Bicycle Coalition 800
California Field School 500
Cycles of Change 2,000
Greenbelt Alliance 1,300
League of American Bicyclists 750
Marin Agricultural Land Trust 900
Marin County Bicycle Coalition 250
Missing Link public-use tools1 150
San Francisco Bicycle Coalition 500
Save Mount Diablo 1,100
Street Level Cycles 1,700
TransForm CA 900
Walk Oakland Bike Oakland 650
TOTAL $20,000
1 The Missing Link Bike Cooperative, in Berkeley, provides a free community resource: Loaner tools and a public space for people to work on their own bikes. It is a popular service. Our donation will be used to help replace tools that have worn out.

Contact People and Further Information

Requests from potential new recipients and questions about the donation process or the Donation Committee should be sent to the Donation Committee Chair, DonationsChair at grizz dot org . Program presentations at regular club meetings are scheduled through the Program Director, Programs at grizz dot org . The club President President at grizz dot org may be informed as well. For more detailed contact information, see our Contact page.

We maintain an discussion forum for the Donation Committee. It is used, for example, to help schedule the annual meeting and distribute materials. Subscription is open to GPC members only.

Committee Documents

Additional documents and information specific to the Committee and its work are available to GPC members (login required). Documents for the current and all past donation years are available here.

Documents prior to 2018 can still be accessed via our older committee page, but this method requires authentication using the generic club user/password that you receive by email each month with the Wheel Truth announcement. Please note that this is a generic club user/password, not a personal one, and too many authentication failures will lock you out of the web site for several hours. If you are a member and don't have your monthly email, you can request it be resent.

Remarks

Here are some observations from the past Donation Committee Chair based on watching our Donation Committee make its decisions over the past few years.

Over the years, the club adopted (perhaps informally) a number of policies regarding donations. But apparently they were never written up . . . at least, not where they could be easily found. Mark Abrahams took on this task in 2003. A verbal outline of these procedure and guidelines was presented at the club meeting of 16 July 2003, and consensus was to proceed with a written version. A written draft was circulated for comment at the meeting of 20 August 2003, and a revised draft was published in the Wheel Truth, September 2003, page 1. The procedure and guidelines were formally approved at the club meeting of 17 September 2003.

In 2009, revisions were made as follows. Step 3 (it was step 2 at the time) of the procedure now shown above was discussed at the club meeting of 11 March 2009 and was formally approved at the club meeting of 8 April 2009 along with some corresponding changes elsewhere in the text. Former guideline (e) was superseded by the new step 3 and was removed at the same time.

In 2011, the Donation Committee decided to allow the limited form, described above, of absentee voting by standing Donation Liaisons at the Committee's annual meeting. That decision applied to 2011 and into the future.

In 2015, revisions were made as follows. At its meeting of 11 February 2015, the club decided that the Board of Directors would determine the maximum that can be donated. The steps above were updated accordingly (though not until May 2015): step 1 of the procedure was added and step 2 was revised. The previous steps 1, 2, etc, were renumbered as steps 2, 3, etc.

At the club meeting on 12 October 2022, the donation Guidelines above were revised to focus more closely on cycling-specific organizations and Alameda and/or Contra Costa counties. This was prompted by a reduction in century profits, which was expected to continue in the future, due to shifting century priorities.

In an email discussion in mid October 2022 the Board of Directors streamlined the process by dropping the previous requirement for two votes on the proposed donations at two separate club meetings.