Timing of Ride Submittals and Editing
The GPC ride schedule follows a monthly pattern in order to accommodate publication of the monthly Wheel Truth newsletter. To be published in the Wheel Truth, rides must be submitted early enough to be approved by the Ride Coordinator, sent to the WT editor, assembled into the newsletter, printed, and mailed. The process is designed so that members who received the WT by postal mail will have it before the first of the month, so they will be able to participate in the rides.
Wheel Truth Deadline
The deadline for submitting rides (either online or by contacting the Ride Coordinator) for inclusion in the Wheel Truth is as follows:
- 9:00 pm on the 21st of the month, usually.
- 9:00 pm on the 19th of the month, in February.
- Earlier sometimes if needed by the Ride Coordinator or WT editor.
It is always a good idea to submit your rides early to allow time for the Ride Coordinator to communicate with you if there is a problem with your submittal.
When can I create a new ride?
You can submit a new ride anytime, but if you do not meet the WT deadline described above your ride will not be published in the Wheel Truth. As a result, your ride will probably draw fewer participants. Leaders are encouraged to meet the WT deadlines whenever possible for maximum outreach to other members. Rides that are not published in the WT appear in the online schedule as "Web Only" rides.
When can I edit a ride?
This is a surprisingly complicated question. We explain it below for those interested in the details. Follow the steps in order until one applies.
- If the member is not the creator of the ride or listed as an editor of the ride, then do not allow editing.
- Otherwise, if the ride has not yet been approved as complete, then allow editing.
- Otherwise, if the current date is prior to the WT deadline for the ride date, then allow editing. Example: for an April ride, allow editing until 9:00 pm on March 21.
- Otherwise, the WT deadline has passed. There is a moratorium period of 36 hours past the WT deadline to provide time for the Ride Coordinator to publish the schedule to the WT. Editing is not allowed during this time. Example: for an April ride, do not allow editing from 9:00 pm on March 21 to 9:00 am on March 23.
- Otherwise, the moratorium has passed. If the ride was published in the WT, do not allow editing. Status Updates are allowed.
- Otherwise, if the current time is less than 48 hours prior to the ride meeting time, do not allow editing. This prevents members from editing or deleting rides for weather updates. For that, they should use Status Updates.
- Otherwise, this is a "Web Only" ride more than 48 hours in the future. Allow editing.